Privacy Policy

Effective date: January 15, 2026

Who we are: Protect Pay Transparency (“we,” “us,” “our”)

Contact: info@protectpaytransparency.com

1) What this policy covers

This policy explains how we collect, use, share, and protect information when you visit our website, sign up for updates, take action (like contacting elected officials), donate (if applicable), or share your story.

2) Information we collect

Information you provide

  • Contact details (name, email, phone number, zip code, address) when you sign up, fill out forms, RSVP, donate, or take action.

  • Message content you submit (comments, stories, responses, emails to lawmakers).

  • Coalition or press inquiries you send us.

Information collected automatically

  • Device and usage data (IP address, browser type, pages viewed, time on site, referral source).

  • Cookie and similar tracking data (see “Cookies & tracking”).

Sensitive data

We do not ask for or intend to collect sensitive personal information (like medical details, Social Security numbers, or financial account numbers) through this website. Please do not submit sensitive information in open text fields.

3) How we use your information

We use information to:

  • Deliver the actions you request (e.g., send your message to lawmakers).

  • Send updates about Protect Pay Transparency, including calls to action.

  • Improve our website and measure campaign performance.

  • Prevent fraud, spam, or abuse.

  • Comply with applicable laws and respond to lawful requests.

4) How we share information

We share information only as needed to run this campaign:

  • Vendors and service providers (e.g., email/SMS tools, Action Network-style advocacy tools, analytics, web hosting) who process data on our behalf.

  • Public officials when you use “contact your representatives” tools. Your name/contact details and message may be provided as part of the action you requested.

  • Legal compliance if required by law, subpoena, or to protect rights/safety.

  • Business transfers if the campaign reorganizes (rare, but included for completeness).

We do not sell your personal information.

5) Cookies, analytics, and advertising

We may use cookies and similar technologies to:

  • Keep the site working (security, load balancing, form performance).

  • Understand traffic and improve content (analytics).

  • Measure and improve outreach (conversion tracking).

Analytics and ad platforms

We may use tools such as Google Analytics and ad platform pixels (e.g., Meta Pixel) to measure visits and conversions. These tools may collect information about your device and browsing activity.

Your choices

  • You can control cookies through your browser settings.

  • Google’s ad settings and opt-out: https://policies.google.com/technologies/ads 

  • Meta privacy controls: https://www.facebook.com/privacy/policy/ 

    If we use remarketing, our use is intended to comply with platform requirements that advertisers clearly disclose data collection and targeted advertising practices. 

6) Political and issue advertising disclosures

If we run ads about social issues, elections, or politics, we follow applicable platform rules and authorization requirements (such as identity verification and “Paid for by” disclosures where required). 

7) Data retention

We keep personal information only as long as needed for campaign operations, legal compliance, and recordkeeping, then delete or de-identify it where practical.

8) Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information. No method of transmission or storage is 100% secure.

9) Washington data breach notice

If a data breach involving certain personal information occurs, Washington law may require notice to affected Washington residents and, in some cases, the Washington Attorney General. 

10) Washington “My Health My Data” notice (if applicable)

Washington’s My Health My Data Act protects consumer health data that falls outside HIPAA. Our site is not designed to collect consumer health data. If we ever run a program that collects consumer health data, we will provide the disclosures and consent options required by Washington law. 

11) Your rights and choices

Depending on where you live, you may request:

  • Access to or correction of certain information we hold.

  • Deletion of information where appropriate.

  • Opt-out of marketing emails and texts (use the unsubscribe link or reply STOP for SMS).

To make a request, contact: info@protectpaytransparency.com

12) Children’s privacy

This site is not intended for children under 13. We do not knowingly collect personal information from children under 13.

13) Changes to this policy

We may update this policy from time to time. We will post the new effective date at the top of this page.

Terms & Conditions

Effective date: January 15, 2026

Contact: info@protectpaytransparency.com

1) Agreement to these terms

By using this website, you agree to these Terms & Conditions. If you do not agree, do not use the site.

2) What this site does

This site provides campaign information and tools that may allow you to:

  • Sign up for updates

  • Send messages to elected officials

  • Download toolkits

  • Submit stories or content

3) User submissions

If you submit content (stories, comments, uploads), you agree:

  • You have the right to share it.

  • You will not submit private or sensitive information about someone else.

  • You will not submit unlawful, harassing, defamatory, or infringing content.

License: You grant us a nonexclusive, royalty-free license to use, display, reproduce, and adapt your submitted content for campaign purposes, including on social media, ads, and press materials. We will not publish personal contact details without consent.

4) Campaign actions and communications

If you use our “contact your representatives” tools, you understand that:

  • Your message and identifying details may be transmitted to public officials or their offices.

  • Delivery is not guaranteed (systems vary by office), but we will use reasonable methods.

5) Acceptable use

You agree not to:

  • Attempt to disrupt or compromise site security.

  • Use automated scraping that harms performance.

  • Misrepresent identity or submit false information in ways that defraud or harass.

6) Intellectual property

Unless otherwise noted, the campaign’s name, logos, designs, text, and materials are owned by us or our licensors and may not be used commercially without permission. We encourage noncommercial sharing for civic engagement with attribution.

7) Third-party links and tools

We may link to or embed third-party platforms (Action tools, donation processors, social media). Their terms and privacy practices apply to your use of those services.

8) Disclaimers

This site is provided “as is.” We do not guarantee it will be uninterrupted or error-free.

9) Limitation of liability

To the extent allowed by law, we are not liable for indirect damages arising from your use of the site.

10) Governing law

These terms are governed by the laws of the State of Washington, without regard to conflict-of-law principles.

11) Contact

Questions about these terms: info@protectpaytransparency.com

AI Policy

Effective date: January 15, 2026

Contact: info@protectpaytransparency.com

1) Why we have an AI policy

We use modern tools to move quickly and communicate clearly. That includes AI-assisted tools in limited ways. This policy explains how we use AI and how we protect people’s information.

2) How we may use AI

We may use AI tools to:

  • Draft or edit copy for clarity and accessibility.

  • Generate design concepts or variations (e.g., layouts, style directions).

  • Summarize public information (like bill language or news coverage).

  • Improve workflow (tagging, organizing, quality checks).

3) What we do not do with AI

We do not use AI to:

  • Make decisions about individuals’ eligibility, benefits, employment, or legal rights.

  • Perform facial recognition, voiceprints, or biometric identification.

  • Create or infer sensitive traits about people for advertising targeting (e.g., health, religion, political opinions).

This aligns with major advertising platform restrictions on targeting sensitive categories. 

4) Personal information and AI tools

If we use AI tools, we follow these guardrails:

  • We avoid entering personal data into AI systems unless needed for a specific task you requested.

  • If we must process personal data, we minimize it and prefer tools with appropriate security and privacy controls.

  • We do not intentionally input sensitive personal information into AI tools.

5) AI-generated content and authenticity

We may use AI assistance in drafting or creating content. We aim to:

  • Keep claims accurate and verifiable.

  • Correct errors quickly.

  • Disclose synthetic or AI-generated media when required by platform rules or when it could mislead viewers.

6) Advertising and platform compliance

If we run ads, we comply with platform policies for political/social issue advertising and responsible messaging, including authorization and disclosure requirements where applicable. 

7) Updates

AI tools and policies change quickly. We will update this page as our practices evolve.